“Focus on being productive instead of busy,” these are the wise words of Tim Ferriss, American entrepreneur and Podcaster. But how do you go about this task?
Every day new technology and approaches are developing to make life easier, such as productivity tools. For instance, using a time tracking software can improve the quality of your work by making you accountable at the end of the day. Many organizations credit their business growth to utilizing effective productivity tools. These tools can be used for all number of tasks cush as checking their employees’ potential, coordinating with team members, and finalizing creative ideas for a project. Let’s take a closer look at how these tools can help you and your business.
Time tracking and project planning
Everybody has the same 24 hours in a day, but how we utilize that time defines our success. It’s all too easy to lose track of time when working on a project or get distracted by other tasks. Having an accurate account of the time spent on each task will help in deciding the time required for similar kinds of work in the future. Moreover, effective time management can result in completing an assignment before the estimated time.
Investing in time tracking software will give you a sense of which tasks need more time and can be completed quickly. It will dramatically decrease wasted time, leading to a more efficient and productive workday. This software can also be used to track duties in your personal life.
Most organizations use project management software to manage complex projects and delegate work. Small businesses and freelancers can also use these tools. One such tool is Accelo, a cloud-based project management tool that all kinds of businesses from large corporations and small companies use to arrange their sales, services, and billing.
These digital productivity tools aid in prioritizing and resource handling in an efficient way. Features like progress monitoring, project budgeting, sharing files, task calendars, document collaboration, and customizable templates enable proper communication among employees, whether from home or in-office circumstances.
Many businesses and freelancers find that their workflow, while perfectly acceptable during calm times, goes haywire when things get busy or stressful. In those moments, there is often a sense of manic action among employees; everyone just wants to get the work done, and productivity goes out the window. This has a negative impact both on the quality and quantity of work produced.
To avoid this situation, it’s crucial to set up systems that improve productivity while experiencing a quiet period to prepare yourself for the busy moments. Investing in productivity tools is necessary for this aim, and it will also avoid unnecessary confusion and arguments. A happy workplace where everybody knows what they need to do is a productive workplace.
Organize and focus
Whether you are a working professional or a homemaker, organizing facilitates tension-free days. Many successful people claim that they owe their success to their organizational skills, such as goal setting, planning, and delegating.
A to-do list is a simple place to start when planning your projects or professional goals. While the good old paper list is helpful, digital to-do lists are much more efficient and offer extra tools. Trello, Todoist, and Google tasks are examples of popular options available in the digital space.
Do you have hundreds of things to do? Create a list. Do you have a problem remembering things? Make a list. From grocery lists to project workflow, to-do lists simplify life.
Integrate your documents
Have your ever lost data and documents you had in the system? This is one of the most frustrating things that can happen to anyone, and it can lead to ticky situations. It would be best if you protected yourself and your business from this fate by using an integrative application.
Nowadays, you can use cloud-based system applications like Google Drive, Dropbox, and One Drive safeguards your documents, images, and visuals. These applications are also known as a productivity suite. Do not hesitate to start using a tool like this; it’s extremely worthwhile.
Whether you run a large company or are a freelancer, the task of improving your productivity can seem daunting. It can be difficult to know where to start and how to identify your issues. Employing some of the tools we have mentioned will give you solid strategies and information that will lead to more efficient, better quality work in the long run.
Outsourcing specific tasks to trained professionals is another way to improve your company’s productivity and, crucially, the quality of your output. Working with a professional translation service, for example, will ensure your company projects the right image in the international market place. At BeTranslated, our team of experienced translators specialize in a wide range of sectors from legal translation to IT translation. Get in touch today for more information or a free, no-obligation quote.