Remote or home-based working has fast become a necessity for a lot of businesses. Whether it’s freelance translation services, remote writers, or business officials who do most of their work on the road, this form of working is making it more flexible for businesses to run efficiently and keep employee satisfaction at an all-time high.
If you are heading a business that offers more flexible time and remote working options for its employees, then you need to know how you can still manage your employees to ensure that productivity levels and responsibilities are always met, even when your workforce are not in the office.
Organize regular check-ins
Checking in is different from checking up; you should be able to trust your employees to fulfill their duties off-site without you having to worry about them neglecting their job responsibilities. However, regular check-ins with remote employees are essential for communication and business flow, as well as strengthening relationships. Without communication or check-ins, employees can quickly become distanced from one another.
It could be a quick email at the end of the day as a summary, a simple video call, or a weekly phone call that you implement at a set time.
Think about automated systems
When you have a team of workers who work remotely, or perhaps have some employees in the office and others stationed elsewhere, you need to ensure that workflow is not disrupted and that communication between processes is seamless. BPM tools can help to ensure that everyone stays on track and also gives you the option to automate certain processes if you would rather your remote workers concentrate on other tasks. This is especially important if you are incorporating flexi-time, but you need a particular process completed at the same time every week; automated systems can greatly assist with that to keep everything on track.
As part of management, your employees still need to be able to communicate with you whenever they need to, even if they are working remotely. If employees are struggling to get hold of you when they are out of the business office, such as emails not being answered and phone calls not being taken, this can cause frustrations and problems within the running of the business.
Have a clear system for remote or home-based employees in regards to the best way they can get hold of you if they need to, and be sure to keep them updated if you’re ever going to be out of contact for a while. It’s important to keep everyone in the loop, so any remote workers don’t feel ignored or shut out.
Arrange face to face events
Working remotely or home-based doesn’t mean that you and your employees should never see each other face to face. It’s a good idea to still have physical meetings with the whole team at a set time to reevaluate and reconnect. You could also think about regular team-building exercises to strengthen relationships and allow employees to socialize and interact when they might have potentially become disconnected when working remotely and alone.