Cybercrime is one of the biggest threats to businesses in today’s digital age. Stories of hackers trying to infiltrate large businesses and government agencies, often successfully, are regularly seen, but smaller businesses are also affected.
As there is often a lack of adequate protection in place, small businesses are easy targets. There are many reasons that your small translation business could be vulnerable; you need to make sure that this is not the case by making cybersecurity policies and taking steps to protect your corporation, your employees and your customers. There are several key steps to take which will allow you to do this, read on to find out more.
Get kitted out with the right cybersecurity products
First of all, you need to make sure that you have high-quality cybersecurity products in place and installed on every device which is used. These include:
- Antivirus software, to prevent, detect and remove malware.
- A VPN, or virtual private network, to make your network safer and more private.
- A firewall, which prevents unauthorized users from accessing private networks.
Without quality staff training your business could be vulnerable
The biggest threat to a business is staff negligence so you need to make sure that your team is well trained in how they can stay safe when using their computers. This is a vital step whether your employees work in the office or remotely, as is often the case with translation businesses. Your freelance translators may be using unsecured networks or working on unprotected devices. Offer training when they start at the company and then have regular refresher lessons. Remember, there are new threats being developed all the time that your staff needs to be aware of.
Restricted access increases security
Leading on from this, it is also a good idea to use restricted access so that it is only those that need to view certain data that are able to. As a translation agency, your freelancers may only need to work with specific data for short periods of time, so it’s important to be able to alter access capabilities. This gives you control over sensitive data and stops any security breaches from occurring.
Don’t underestimate the importance of secure web hosting
You must also make sure that you are using a web hosting company with sufficient cybersecurity (see some alarming cybercrime statistics here) in place so that you are able to protect your company website. Providers like Onyx.io have over 1,000 Gbps of DDoS protection in place which can provide protection along with peace of mind.
Strengthen your passwords for maximum security
It is vital that you and your team are using random, complex and different passwords for your various accounts to protect against hackers. Additionally, you need to make sure that these passwords are changed on a regular basis for complete protection. It can be difficult to remember so many passwords but a password manager can make it much easier for you and your team. If you are curious, you can learn how password managers work by reading this extensive article on the topic.
Backing up data is NOT optional
Imagine the horror of losing a file containing a translation project you’ve worked on for days, weeks or even months. Backing up data to an external device is essential and ensures that you always have another version of your data and information if it is ever stolen (ransomware is on the rise), damaged, lost or corrupted.
Finally, you need to have a cybersecurity policy in place which clearly outlines how staff should be working to protect company data. This is helpful for providing guidance and also protecting the company if there is ever any kind of cybersecurity issue.
Hopefully, these tips will help you to protect your organization and feel more confident with your daily operation. Cybercrime is a huge problem and one which must be taken seriously by all types of businesses because it has the ability to devastate a company. Fortunately, cybersecurity is constantly improving and when you have the latest products and the knowledge on how to stay safe it should help you to protect your business, employees, and customers from online threats.
As a translation agency with IT as a specialization, cybersecurity is taken very seriously at BeTranslated. If you are looking for high-quality professional translation and localization services, don’t hesitate to get in touch for more information or a quote.