PDF translation

Thanks to our years of experience as a professional translation agency, we’ve mastered the art of taking on all types of document, from good old-fashioned Word to more complex files requiring specific tools. That being said, no other file poses as many issues as the PDF (Portable Document Format) file, a format we often work with here at BeTranslated. Find out below just how we deal with these files to provide our clients with a top-quality service.

The importance of client-provider communication

The PDF format proves to be particularly effective when combining text and images in the same document. When asked to translate a PDF document from French to English (for example) we don’t create a new document from scratch, but instead overwrite the source text. Any decent professional translation agency must familiarize itself with the different types of PDF file and maintain an ongoing dialogue with the client to avoid any potential translation issues caused by this file type.

Translate a PDF exported from Office

PDFs exported from a Microsoft Office program (PowerPoint, Excel and Word) are easy to convert. As soon as a client sends us a PDF file, we always make sure to ask them the origin of the file. This helps us preserve the original layout of the document. After this, translating the PDF file is a piece of cake!

Translate a PDF exported from Indesign

Translating documents such as marketing brochures, promotional leaflets or tourist brochures from English to Spanish or German is textbook work. Instead of working from the lighter PDF file, which can be difficult to convert without risking loss of formatting, we tend to ask the client to provide us with the original Indesign file. It is crucial that this file has the extension .idml, as we are not able to process the .indd format, and sometimes the two formats are easily mixed up. At BeTranslated, we take this .idml file and use the best CAT (Computer-Assisted Translation) tool to translate the document. We also provide you with a proofreading service (a “print-ready” check) to guarantee the quality and accuracy of the final document.

Translate a document scanned as PDF

At BeTranslated, we are used to translating scanned documents in PDF format (mainly legal or financial in nature) provided by companies and professionals from different sectors. These could include sales contracts, merger and acquisition, etc. If the scan quality is more or less acceptable (legibility is key and must be assured before the project is accepted), our experienced translators will use their OCR software such as Abbyy Finereader or Adobe Acrobat Pro to provide a seamless translation of the PDF file.

BeTranslated – your language service provider for PDF translations

BeTranslated is a reliable translation agency that proves the skill of its language professionals with every finished translation. Versatility and flexibility are the key to providing our clients with punctual, cost-effective language solutions. Our team of seasoned linguists have years of experience, specializing in a wide variety of areas, always working with your final reader or client in mind to provide a fluent, accurate translation. Not afraid of a challenge, our native translators are happy to cater for all kinds of linguistic needs, whether you represent a company, local organization or small business.

Need to translate a PDF file? There are several options available to you

Do you have access to the original source file? If so, send us that file and we’ll send back the translation in the same file format, with perfect layout and ready for print. This can be any electronic format including InDesign and all MS Office formats.

No access to the source file? No problem! If it is editable (try selecting text in the PDF – if you can, then it’s editable), then we can export it to Word, translate, and recreate the original format, ready to print. If it is not editable then we have the tools to convert it to Word, where we can translate and reformat for printing. Depending on the quality of the scan this can involve more or less manual intervention, such as typing the content into Word where it hasn’t converted properly.

No matter the file type, we’ve got you covered. So, what are you waiting for? Request a free quote today and find out just how BeTranslated can help you with your translation and localization needs!


Any Questions?

Our experienced project managers are here to answer all your questions as they guide you through the process. Get in touch today for more information or a free quote!